Skip to content
CALL ANY TIME 914-527-2400



Since its establishment in 1984, Bill of Health Services, Inc. has been helping healthcare providers face the challenges of accurate billing, coding and reimbursement. The company has grown to a highly-respected firm known nationally and has transformed itself over the years to provide an expansive scope of services that meet the ongoing and evolving needs of healthcare clients, tailoring our services to every client.

Medicine is a business and we serve as our clients’ business partner.

We are pro-active and responsive with our clients, going above and beyond to assist them. Having worked with scores of practices in most specialties over the past 34 years, we offer our guidance and expertise on both "front office" and "back office" operations. Due to this level of detail and attention along all fronts, much of our growth has been through referrals from satisfied clients.

Our revenue cycle management services ensure accurate claim submission and payment posting, negotiation with payers, analyses of trends, and much more.


Medicare Card

Medicare Card

Your Medicare patients will soon be receiving new cards called Medicare Beneficiary Identifier (MBI) cards. They are being mailed in different phases by geographic location.

The existing card uses social security numbers and it is known as the Health Insurance Claim Number (HICN). However, the MBI cards are only comprised of eleven numbers and uppercase letters. Each MBI is unique and randomly generated. There is no special meaning to the sequence.

The effective date of each card is the eligibility date for each beneficiary.

There will be a transition period through December 31, 2019 to use the existing or new cards. Effective 1, 2020, only the MBI numbers can be used, regardless of date of service.

  • The MBI’s 2nd, 5th, 8th, and 9th characters will always be a letter.
  • Characters 1, 4, 7, 10, and 11 will always be a number.
  • The 3rd and 6th characters will be a letter or a number.
  • The dashes aren’t used as part of the MBI in computer systems or file formats.’

Beginning in October 2018 and throughout the transition period, the patient MBI will be on every Electronic Remittance Advice (ERA), in the same field as the current HICN.

For additional information, please indicate your question on our contact page.


Medical Billing and Collections

Bill of Health Services works closely with its clients to create and support electronic and efficient processes relating to patient eligibility verification and registration, establishing of financial responsibility for the encounter, ensuring coding and billing compliance, preparing and transmitting clean claims, monitoring payer adjudication, generating patient statements via email and paper, assigning patient payments, arranging collections and much more. Electronic encounter forms and CSV spreadsheets are two means we use to eliminate paper and increase efficiencies for claim submission. We automatically sign new clients up for ERA and EFT payments.

Comprehensive Reporting

There are important reports that every healthcare practice should run on a regular basis.  Bill of Health Services ensures that all necessary reports are delivered every month and in the format that is useful. Ad hoc reports are provided upon request. Most reports are in an Excel format. Bill of Health Services staff is available any time to respond to questions about reporting and to provide clients with additional metrics and key performance indicators to enhance the financial viability of their practices or facilities. Reports are analyzed to recognize trends down to the payer level. This information has been used in negotiating updated fees with payers.

Coding and Compliance

Bill of Health Services Coding and Compliance Division is singularly focused on ensuring that clients adhere to accurate and compliant documentation and coding practices.  Since the inception of this division in 1998, we have worked to maximize clients' revenue while reducing regulatory risk through coding, bundling, documentation and consultative reviews.  Documentation reviews are completed on an as-needed consulting basis and as part of our standard service offering for our clients.

Education and Resources

Complementing our regular client updates on coding and other changes and guidelines that may impact their specialties, Bill of Health Services prides itself on serving as a valuable business partner to our clients. We continually work hard to earn and retain our clients' trust and communicate clearly and often so there are no surprises as the ever-changing healthcare landscape evolves. We're available as a consultative partner with any practice; contact us to discuss how we can help.


Bill of Health Services helped streamline our billing processes and reduced the stress level in our office dramatically. Whenever we had a question, they were only a phone call away.

Our biggest problem was the errors in our internal operations.  Madelon and her team showed us how to reduce the mistakes and became valued partners in making my practice better. 

Bill of Health Services reviewed our recent EOB denials and found some things we could do to improve our reimbursement rate. Thank you Madelon! That goes right to our bottom line.